Website Development Proposal

Word of Faith Community College

I will build a complete institutional website for WOFCC that is modern, professional, easy to update, and ready to support programs, admissions, news, events, student inquiries, and future integrations.

Prepared for

WOFCC Team

Investment

KES 270,000

Timeline

8 Weeks

Prepared by David Mulandi

Freelance WordPress Developer with experience across WordPress, structured content systems, front-end builds, and support within the Automattic ecosystem.

Section 01

Introduction & understanding

Following your requirements document, this proposal covers the website pages, special features, integrations, CMS setup, training, support, and handover needed for the WOFCC website.

What I understand you need

WOFCC needs a full institutional website, not a simple brochure site. The website should serve prospective students, current students, parents, staff, and partners with clear information and simple actions.

A modern website that works well on phones, tablets, and desktops
Structured program and department pages
Admissions information and online application support
News, events, gallery, testimonials, and student life sections
A staff-friendly admin dashboard for day-to-day updates

How I will approach it

I will build the website with a structured WordPress setup. This means programs, departments, admissions, downloads, news, events, galleries, and inquiries will be organized clearly in the admin dashboard.

Clean layouts with proper typography and navigation
Reusable sections that make future expansion easier
Clear calls to action across important pages
Training and documentation after launch

Application system clarification: During the discovery stage, I will first confirm how WOFCC currently receives and manages student applications. If there is already an application system in place, I can embed or connect the website form so submissions feed into that system where technically possible. If there is no current system, I can set up a new website-based application workflow with secure submissions, admin notifications, applicant email alerts, and a review dashboard.

Section 02

Proposed solution & technology

The website will be built as a practical content platform, not just a collection of pages. The goal is to give WOFCC a clean public website and a simple internal admin area that staff can use confidently.

WordPress CMS

WordPress will power the website content, including pages, programs, departments, news, events, downloads, galleries, inquiries, and staff-managed updates. It is a strong fit because WOFCC needs a system that can grow over time without becoming difficult to manage.

Elementor Pro

Elementor Pro will be used for the visual page layouts where it makes sense. This allows the website to have a polished front end while still giving trained staff a friendly way to adjust selected sections after handover.

ACF / Pods

Structured fields will be used for course and department information such as entry requirements, fees, duration, intake periods, brochures, and related departments. This keeps academic content organized instead of scattered across normal page text.

Forms & Applications

Forms will be used for contact, inquiries, email subscription, careers, and applications. The final application setup will depend on discovery, especially whether WOFCC already has an application system or needs a new workflow inside the website.

SEO & Analytics

The site will include a clean page structure, SEO titles and descriptions, sitemap setup, indexing readiness, Google Analytics, Search Console setup guidance, and social sharing previews. This gives the website a proper foundation for search visibility.

Security & Speed

The setup will include SSL checks, user access control, security plugin configuration, caching, image optimization, careful plugin choices, and basic performance testing across key pages before launch.

Hosting note: If WOFCC already has hosting, I will first check whether the current environment can support the website properly. If hosting needs to be changed or upgraded, that cost will be discussed and quoted separately before any purchase is made.

Future growth: The website will be structured so future features can be added more easily, such as a student portal link, deeper application workflows, CRM connections, more departments, extra downloads, or additional communication tools.

Section 03

Full scope of work

Every main page and feature from the WOFCC website requirements is addressed below.

Page / feature	What I will include
Home Page	Professional banner/slider, Principal welcome message, quick links, repeated calls to action, latest news, featured programs, student life/gallery, testimonials, partner/accreditation logos, contact information, and social media links.
About Us	Rather than placing everything on one long page, I recommend treating About Us as a dropdown collection. It can include separate pages for College History, Vision/Mission/Core Values, Governance Structure, Management Team, Institutional Profile, and Partners/Accreditation where needed.
Academic / Training Programs	Structured pages for all courses/programs with departments, entry requirements, course duration, fee structure, intake periods, and downloadable brochures/PDFs.
Departments 9 listed	Counselling Psychology, Cosmetology, Metalwork/Welding and Fabrication, ICT, Automotive Engineering, Caregiver, Hospitality, Fashion & Design, and Christian Ministry. Short courses can sit under their relevant departments.
Admissions	Online application form or embedded workflow, downloadable admission forms, admission requirements, fee payment instructions, intake dates, and clear inquiry/apply calls to action.
News & Events	News posting, events calendar, announcements, blog/articles, photo and video updates, and student life content.
Hostel	Dedicated hostel page or section with photos, details, requirements, inquiry CTA, and any hostel-specific downloads supplied by WOFCC.
Online Application System	This needs deeper discovery before final implementation. I will need to understand how WOFCC currently receives applications, who reviews them, what details are collected, whether payment or document uploads are involved, whether applicants need status updates, and whether there is already an external system in place.
SMS / Email Integration	SMS can be integrated using Africa's Talking for admission notifications, student communication, and event alerts. Email workflows will need further discussion so I can understand the type of emails needed, who receives them, whether they are sent individually or in bulk, the number of recipients per send, and whether WOFCC already uses a preferred email service.
Live Chat / WhatsApp	WhatsApp contact button or live chat integration for student inquiries and support.
Search Functionality	Site search covering courses, news, departments, pages, and general website information.
Contact Us Page	Contact form, Google Maps, phone numbers, email addresses, physical address, social media links, email subscription option, and careers section.
Admin Panel / CMS	Staff can add/edit/delete content, upload documents, post news/events, manage galleries, manage inquiries/applications, and manage user accounts based on access level.
Branding & Design	Professional academic design using WOFCC colors and branding, high-quality visuals supplied by the institution or approved sources, clean typography, and clear navigation.
SEO, Analytics & Social Media	SEO will include clean URL structure, page titles, meta descriptions, heading structure, image alt text guidance, XML sitemap setup, robots/indexing checks, Google Search Console guidance, Google Analytics setup, social sharing previews, and basic local search readiness.

Section 04

Project timeline & milestone reviews

The project will be delivered in milestones over 8 weeks. Each milestone ends with a review so WOFCC can confirm the direction, give feedback, and approve the next stage.

Discovery, audit, sitemap, and content plan

Week 1

This is the most important planning stage. I will review the full requirement document, confirm the main goals of the website, understand the current hosting setup, review existing branding, map out the application process, confirm departments and courses, identify required downloads, and agree on the content responsibility for each section.

I will also ask specific questions around applications, such as whether WOFCC already has a student application system, who handles application reviews, what data is collected, whether students upload documents, whether applicants receive status updates, and whether email/SMS alerts need to go to applicants, staff, or both.

Review after milestone: WOFCC confirms the sitemap, content checklist, application direction, hosting direction, and project priorities.

Design direction and Figma prototype

Weeks 2 to 3

I will prepare the visual direction using Figma or an equivalent design/prototyping workflow. The design stage will cover the homepage, programs, admissions, about section direction, contact page, navigation, reusable content blocks, and responsive layout direction.

This stage helps WOFCC see the look and structure before full development starts.

Review after milestone: WOFCC reviews the design direction, page layout, navigation, and prototype before full WordPress development begins.

Core WordPress development

Weeks 4 to 5

I will build the WordPress environment, main theme styling, page templates, navigation, homepage, about collection, programs structure, admissions page, contact page, hostel section, news/events structure, and admin content fields.

I will also structure the admin area so staff can update content in a controlled and understandable way.

Review after milestone: WOFCC reviews the core website, page layouts, navigation, course structure, and admin editing flow.

Integrations, content, SEO, and testing

Weeks 6 to 7

I will set up the agreed forms, application workflow or embed, email notifications, WhatsApp/live chat option, Google Maps, site search, gallery, testimonials, partners/accreditation section, downloads, news/events, SEO basics, analytics, and security/speed checks.

Testing will cover mobile layout checks, form submissions, email notifications, link checks, download checks, basic performance checks, and admin access checks.

Review after milestone: WOFCC tests forms, notifications, downloads, search, mobile layouts, and the main student journeys.

Training, final review, and launch

Week 8

I will train the assigned staff, provide documentation, create simple video tutorials for key tasks, offer in-person training where practical, run final checks, fix bugs related to the agreed scope, and prepare the website for launch.

The final review is used to confirm that the website is ready to go live, not to restart the project direction.

Final review: WOFCC checks the completed website before go-live. Once approved, the website is launched and the support period begins.

Section 05

Investment & pricing

The total project investment is KES 270,000. Below is what is included in the project fee, followed by the payment schedule and any separate costs if required.

Total project investment

KES270,000

What this investment covers

This covers my freelance planning, design, WordPress development, setup, testing, training, documentation, launch preparation, and bug-fixing support for the agreed website scope.

8 weeksEstimated delivery

5 reviewsMilestone-based

Full handoverAfter final payment

What's included

Included in the project fee

These are the main work areas covered under the KES 270,000 project investment.

Discovery & planning

Requirements review, sitemap, content plan, application workflow check, hosting review, and project direction.

Design & prototype

Design direction, Figma mockups, key page layouts, responsive direction, and prototype review.

WordPress foundation

WordPress setup, theme styling, navigation, templates, admin structure, and content types.

Core pages

Home, About collection, Admissions, Contact, Hostel, News and Events sections.

Programs structure

Departments, course fields, entry requirements, fees, intakes, downloads, and short courses.

Applications & forms

Application discovery, workflow setup or embed, email alerts, and admin review planning.

Website features

Search, gallery, testimonials, partners, social links, WhatsApp/live chat, and downloadable documents.

SEO, speed & security

SEO foundation, indexing readiness, analytics, basic security, speed setup, and launch checks.

Training & launch

Testing, CMS training, user guide, video tutorials, in-person support where practical, and launch preparation.

Payment schedule

40%: KES 108,000
Due on project approval and kickoff.

30%: KES 81,000
Due after design direction/prototype review.

30%: KES 81,000
Due after final review and before go-live.

Separate costs if required

Hosting, domain renewal, SSL renewal, or server upgrades
Premium plugin licenses WOFCC wants to own directly
SMS provider fees, sender ID, and SMS credits
Professional photography, video production, or paid stock images
Full copywriting for course pages if content is not provided
Complex third-party student system API work beyond a simple embed, export, or standard connection

Section 06

Training, support & maintenance

The handover will not be a one-time dump of logins. I want the WOFCC team to understand how to manage normal website updates with confidence.

Training and documentation

I will provide staff training covering the most important website tasks, including updating pages, editing course information, posting news and events, uploading documents, managing galleries, checking inquiries, and handling application submissions if the application workflow is built into the site.

The training can include an in-person session where practical, supported by simple documentation and short video tutorials for repeated tasks. This helps future staff members understand the website even after the initial handover.

First month support

I will provide one month of free support after launch. This support is for bug fixes related to the agreed scope, helping staff where they get stuck, and pointing the team in the right direction while they get used to the website.

This first month does not include extra work, new pages outside the agreed scope, new features, major redesigns, new integrations, or content entry beyond what was agreed during the project. Those can be handled separately if needed.

Optional maintenance retainers

After the free first month, WOFCC can either manage the site internally or retain me for ongoing website care. These retainers are optional and can be reviewed after launch based on the actual support level the team needs.

Care 1

Best for steady website care, regular checks, small fixes, light content help, plugin checks, backups review, and support guidance.

KES 40,000 / month

10 hours per week

Care 2

Best for teams that need more active support, with Care 1 coverage plus an extra hour daily for regular updates and small improvements.

KES 60,000 / month

15 hours per week

Care 3

Best for active website support, with Care 2 coverage plus 5 extra hours weekly for larger updates, reports, content help, and priority response.

KES 85,000 / month

20 hours per week

Unused hours do not roll over unless agreed separately. Any larger new feature, redesign, or custom integration will be quoted separately before work begins.

Section 07

Ownership & intellectual property

Upon project completion and full payment, WOFCC retains ownership of the final website, content, and access credentials.

Admin Access

Full WordPress admin access provided after handover.

Website Files

Relevant source files and website assets handed over where applicable.

Credentials

Website and third-party access details shared after full payment.

Content

All final website content belongs to WOFCC.

Section 08

Portfolio & credentials

The projects below show the level of institutional work I have been exposed to. For WOFCC, I will work directly as an independent freelance WordPress developer.

Johns Hopkins University

I worked as part of the team that handled the website facelift for Johns Hopkins University's 150th anniversary experience under Automattic-related work.

150.jhu.edu

Emmanuel College, UQ

I contributed to the design and development work for Emmanuel College, University of Queensland, under Automattic-related work.

emmanuel.uq.edu.au

Boston University Abroad

I also worked on Boston University's study abroad website experience under Automattic-related work.

bu.edu/abroad

Context: These references are included to show relevant institutional experience. This proposal is not submitted on behalf of Automattic or a large agency. I will be working with WOFCC in my freelance capacity.

Section 09

Submission & next steps

If the proposal is approved, I suggest moving forward with a clear kickoff process so the project starts with the right information and avoids assumptions.

What happens next

1. Proposal review: WOFCC reviews the proposal, scope, timeline, payment structure, and any items listed as separate costs.

2. Kickoff call: We schedule a kickoff call to confirm the current application process, hosting setup, key decision makers, content owners, and preferred communication flow.

3. Content checklist: I share a content checklist covering programs, departments, staff details, admissions, hostel details, downloads, photos, contacts, and policies.

4. First milestone payment: Once the first payment is made, I begin discovery, sitemap planning, and the first milestone deliverables.

Key items to confirm

I will need clarity on whether WOFCC already has a student application system, who manages applications internally, how email/SMS communication should work, who will provide website content, and whether there are existing brand assets or photography to use.

I will also confirm hosting access, domain/DNS access, Google account access for analytics/search setup, and which staff members need admin accounts after launch.

David Mulandi

Freelance WordPress Developer

Phone / WhatsApp: +254 708 715 917 Portfolio: mulandi.space